THE ASSEMBLY RESOLUTION A.916(22) GUIDELINES FOR THE RECORDING
OF EVENTS RELATED TO NAVIGATION
ANNEX IMO GUIDELINES
MCA GUIDANCE NOTES ON RECORDING NAVIGATIONAL EVENTS
Article 15(j) of the Convention on the International Maritime
Organization concerning the functions of the Assembly in relation
to regulations and guidelines concerning maritime safety,
ALSO the provisions of regulation V/28 of the International Convention
for the Safety of Life at Sea, 1974, as amended, requiring all
ships engaged on international voyages to keep on board a record
of navigational activities and incidents which are of importance
to safety of navigation and which must contain sufficient detail
to restore a complete record of the voyage, taking into account
the recommendations adopted by the Organization,
CONSIDERED the recommendations made by the Maritime Safety Committee
at its seventy-third session and the Sub-Committee on Safety of
Navigation at its forty-seventh session,
ADOPTS the Guidelines for the recording of events related to
navigation set out in the Annex to the present resolution;
Governments concerned to take into account these Guidelines
when implementing SOLAS regulation V/28;
the Maritime Safety Committee to keep the Guidelines under review
and amend them as appropriate.
GUIDELINES FOR THE RECORDING OF EVENTS RELATED TO NAVIGATION
Regulation V/28 of the 1974 SOLAS Convention, as amended, requires
all ships engaged on international voyages to keep on board a record of navigational
activities and incidents which are of importance to safety of
navigation and which must contain sufficient detail to restore
a complete record of the voyage, taking into account the recommendations
adopted by the Organization.
This resolution aims at providing guidance for the recording of
Recording of information related to navigation
addition to national requirements, it is recommended that the
following events and items, as appropriate, be among those recorded:
before commencing the voyage
Details of all data relating to the general condition of the
ship should be acknowledged and recorded, such as manning and
provisioning, cargo aboard, draught, result of stability/stress
checks when conducted, inspections of controls, the steering
gear and navigational and radiocommunication equipment.
during the voyage
Details related to the voyage should be recorded, such as courses
steered and distances sailed, position fixings, weather and
sea conditions, changes to the voyage plan, details of pilots'
embarkation/disembarkation, entry into areas covered by, and
compliance with, routeing schemes or reporting systems.
on special events
Details on special events should be recorded, such as death
and injuries among crew and passengers, malfunctions of shipboard
equipment and aids to navigation, potentially hazardous situations,
emergencies and distress messages received.
when the ship is at anchor or in a port
Details on operational or administrative matters and details
related to the safety and security of the ship should be recorded.
Method of recording
regulation V/28 requires that, if the records of navigational
activities are not maintained in the ship's log-book, they should
be maintained in another form approved by the Administration.
Methods of recording should be permanent and may be handwritten,
electronical or mechanical.
In general, information on the events and items specified in paragraph
1, which are adequately recorded in a special-purpose log, need
not be duplicated in the ship's log book.
Preservation of records
order to be able to restore a complete record of the voyage, records
should be maintained as follows:
each page of the ship's log-book should have a page number
printed on it and handwritten records, which need correction,
should not be erased or removed but should be rewritten after
crossing out the incorrect version;
times used in automatic and permanent recording facilities should
be synchronized by using a common clock;
or mechanically input records should be protected by means to
prevent them from being deleted, destroyed or overwritten; and
of the method of recording, ships should keep records for as
long as the Administration concerned requires, provided the
fixed period is not less than one year.