Annex 21 - Recording of Navigational Events

1. THE ASSEMBLY RESOLUTION A.916(22) – GUIDELINES FOR THE RECORDING OF EVENTS RELATED TO NAVIGATION

2. ANNEX – IMO GUIDELINES

3. MCA GUIDANCE NOTES ON RECORDING NAVIGATIONAL EVENTS

THE ASSEMBLY,

RECALLING Article 15(j) of the Convention on the International Maritime Organization concerning the functions of the Assembly in relation to regulations and guidelines concerning maritime safety,

RECALLING ALSO the provisions of regulation V/28 of the International Convention for the Safety of Life at Sea, 1974, as amended, requiring all ships engaged on international voyages to keep on board a record of navigational activities and incidents which are of importance to safety of navigation and which must contain sufficient detail to restore a complete record of the voyage, taking into account the recommendations adopted by the Organization,

HAVING CONSIDERED the recommendations made by the Maritime Safety Committee at its seventy-third session and the Sub-Committee on Safety of Navigation at its forty-seventh session,

1.) ADOPTS the Guidelines for the recording of events related to navigation set out in the Annex to the present resolution;

2.) INVITES Governments concerned to take into account these Guidelines when implementing SOLAS regulation V/28;

3.) REQUESTS the Maritime Safety Committee to keep the Guidelines under review and amend them as appropriate.

ANNEX

GUIDELINES FOR THE RECORDING OF EVENTS RELATED TO NAVIGATION

Regulation V/28 of the 1974 SOLAS Convention, as amended, requires all ships engaged on international voyages to keep on board a record of navigational activities and incidents which are of importance to safety of navigation and which must contain sufficient detail to restore a complete record of the voyage, taking into account the recommendations adopted by the Organization.

This resolution aims at providing guidance for the recording of such events:

1.) Recording of information related to navigation

In addition to national requirements, it is recommended that the following events and items, as appropriate, be among those recorded:

1.1) before commencing the voyage

Details of all data relating to the general condition of the ship should be acknowledged and recorded, such as manning and provisioning, cargo aboard, draught, result of stability/stress checks when conducted, inspections of controls, the steering gear and navigational and radiocommunication equipment.

1.2) during the voyage

Details related to the voyage should be recorded, such as courses steered and distances sailed, position fixings, weather and sea conditions, changes to the voyage plan, details of pilots' embarkation/disembarkation, entry into areas covered by, and compliance with, routeing schemes or reporting systems.

1.3) on special events

Details on special events should be recorded, such as death and injuries among crew and passengers, malfunctions of shipboard equipment and aids to navigation, potentially hazardous situations, emergencies and distress messages received.

1.4) when the ship is at anchor or in a port

Details on operational or administrative matters and details related to the safety and security of the ship should be recorded.

2.) Method of recording

SOLAS regulation V/28 requires that, if the records of navigational activities are not maintained in the ship's log-book, they should be maintained in another form approved by the Administration. Methods of recording should be permanent and may be handwritten, electronical or mechanical.

3.) Non-duplication

In general, information on the events and items specified in paragraph 1, which are adequately recorded in a special-purpose log, need not be duplicated in the ship's log book.

4.) Preservation of records

In order to be able to restore a complete record of the voyage, records should be maintained as follows:

4.1) each page of the ship's log-book should have a page number printed on it and handwritten records, which need correction, should not be erased or removed but should be rewritten after crossing out the incorrect version;

4.2) the times used in automatic and permanent recording facilities should be synchronized by using a common clock;

4.3) electronically or mechanically input records should be protected by means to prevent them from being deleted, destroyed or overwritten; and

4.4) irrespective of the method of recording, ships should keep records for as long as the Administration concerned requires, provided the fixed period is not less than one year.

MCA Guidance Notes - Navigational Records.
The following notes give guidance on recording navigational activities based on the requirements of investigation authorities in following up an incident:

1.) Paper Navigation Charts - Providing sufficient information relating to a ship's position, course and speed has been recorded elsewhere to enable an accurate reconstruction of her passage, there is no requirement to retain such information annotated on paper charts. Following a navigational accident or incident however, the paper charts in use must be retained, and the information shown must not be altered or erased.

2.) ECDIS - The record of the previous 12 hours and of the voyage track to be preserved following a navigational accident or incident.

3.) ECS/AIS/ARPA - Voyage recording information to be preserved for as long as the system in use allows; it should not be manually deleted. Following a navigational accident or incident, every effort should be made to preserve and copy the recorded voyage data.

4.) Bridge Deck Log - To contain sufficient navigational information to reconstruct a voyage including:

  • the recording of position at regular intervals

  • alterations of course and speed

  • weather and sea conditions

  • precautions taken in restricted visibility or heavy seas

  • significant navigational events.

    To be retained either onboard or ashore for at least 7 years.

5.) Engine Movement Record Book (Bell Book) - To be retained for the duration of the voyage and preserved following a navigational accident or incident.

6.) Automatic Engine/Propeller pitch/bow thruster movement record - To be retained for the duration of the voyage and preserved following a navigational accident or incident.

7.) Automatic Course Record - To be retained for the duration of the voyage and preserved following a navigational accident or incident.

8.) Navtext Messages - To be retained for the duration of the voyage and preserved following a navigational accident or incident.

9.) Passage Plan - To be preserved following a navigational accident or incident.

10.) Echo Sounder Trace - To be preserved following a navigational accident or incident.

11.) GMDSS Log Book - Retained onboard until completed then dispatched to MCA Southampton Marine Office.

12.) Chart Correction Log - To be preserved following a navigational accident or incident.

13.) Pre-sailing check lists - To be retained for duration of the passage.

14.) VDR - in accordance with IMO Guidelines (See ANNEX 10 - Voyage Data Recorders)

 
Associated Documents

Regulation 28 - Records of Navigational Activities

IMO Resolution A893(21) - Guidelines for Voyage Planning

 


© Crown Copyright.